Prospecting that builds your portfolio.
Attract landlord leads on autopilot. Set it up once, then focus on the leads coming in.
Nothing to write. Nothing to design. Once-off brand set-up. Reusable resources.
See the whole system demonstrated end to end. Ninety minutes, chaptered, free.
What do you want to know more about?
You only prospect when you need a deal.
You are flat out with viewings, applications and inspections, so prospecting stops. Then the properties let, and you are wondering where next month's income is coming from. By the time the pipeline is empty you are already months behind — because a pipeline takes months to build.
Find stock before you need it. Consistent means weekly, not when you run dry. A system does not spike and it does not go quiet. It just runs.
“You need the time, or you need the tools.”
There is no third option, and almost nobody has the time.
From a helpful handout to a landlord relationship.
Consent is built into the page itself — captured at the moment they hand over their details, not assumed afterwards. And every month, it runs again.
Nothing to write. Nothing to design.
You personalise it and you send it. That is the whole job.
Landlord guides that attract prospects
Content that brings landlords to you, already written and ready to put your name on.
Fifteen ready todayReady-made landing pages
Built for rental agencies, so you are capturing landlord leads from day one instead of briefing a web designer.
Six ready todayMonthly landlord newsletters
Already written every month. Personalise it, add your call to action, send it to your list.
Fifteen ready todayProspects added automatically
New enquiries land on the right list without anyone remembering to do it. Fewer leads lost to admin.
POPIA compliant and CPA-ready
Compliance built into the system rather than bolted on afterwards, so your list stays clean as it grows.
Owner-level visibility across every list
You see all of it. The business carries the risk, so the business gets the oversight.
Useful enough to keep. Branded so they call you.
Not a brochure about your agency. A guide about the thing the landlord is actually worried about — the deposit about to become a dispute, the tenant who wants to install solar, the certificate nobody asked for until it mattered.
- Opens with the landlord's problem, not with us
- Teaches enough to be genuinely worth keeping
- Your logo, your name, your contact details
- Ends with a clear reason to phone you
“It's a free guide. The cost is their email address.”
And the landing page behind it is built to capture, not to browse. One page, one job — the enquiry lands on your list with the date and the page it came from.
Ninety minutes, chaptered, and every one of these built in front of you.
Want to see it working before you talk to anyone? Watch the full walkthrough →
We give you the template. You make it yours.
See how you make it yours
Your branding, not ours
Logo, colours, fonts. What we hand you is built one way, because we cannot build it for every brand in the country.
Head office rules come first
If your group supplies artwork, colours or approved wording, swap ours out for theirs. Nothing here overrides your brand guide.
Edit the words, not just the look
Change the copy, cut a section, add your own. It goes out under your name, so it should sound like you.
Where to start
Brand one sheet properly and use it as the pattern for the rest. Do not try to do all of them on day one.
Your whole team — each with their own mailing list.
Every agent works their own list and sees only their own. No cross-pollination, no arguments over who owns a lead. Whatever the size of the business, everyone is catered for.
See how it works across a team
- Contacts owned at business level, not by the individual agent
- Assign portions of the list by suburb, area or campaign
- Grant and withdraw access as your team changes
- A central view of everything going out under your brand
- One consent and unsubscribe record for the whole business
“One registration. Your whole team.”
POPIA and the new CPA rules, handled in the background.
The Consumer Protection Act Amendment Regulations have been in force since 15 April 2026 and the NCC opt-out registry is live. Registration as a direct marketer is compulsory, only a company can hold one, and the database has to be cleansed against that registry every month.
See what that means in practice
- Consent captured on the page itself, with the date and the page it came from
- One database for the business, not a separate list in every agent's inbox
- One monthly cleanse instead of five, and one unsubscribe record
RentHQ does not make anyone compliant, and nobody honest will tell you otherwise. The registration stays yours to hold and the cleanse stays yours to run. What it does is put the mechanism in one place, so the job takes minutes instead of being one nobody ever gets to.
R2,400 once. Not R2,400 per agent.
Registering as a direct marketer costs R2,400 a year. If each of your five agents had to register separately that would be R12,000 — except they cannot register at all, because the form needs a CIPC number.
The agency registers once and the agents market under it, with each agent's list walled off from the others. One registration. One cleanse. One unsubscribe record.
Let's build a plan that fits your business.
Team and Solo are the standard plans, but everyone is different — so book a scoping call and we will build a plan that works for your business, then get the ball rolling.
Ten founding accounts, at pricing that will not be repeated.
From R999 a month.Every plan carries all the tools. What you pay depends on the size of your team and what you need it to do.
Solo
R999 per month · founding rate Standard R1,499- 1–2 users · 5,000 emails a month
- All fifteen landlord guides
- All six landing pages
- The monthly landlord newsletter
- Contacts, email and lead capture
- Social planning and scheduling
Teams
R1,499 per month · founding rate Standard R1,999- Up to 5 users · 30,000 emails a month
- Everything in Solo
- Contacts owned at business level
- Assign the list by suburb, area or campaign
- Grant and withdraw access as the team changes
- One consent and unsubscribe record
What "founding" actually means
- A founding rate below the standard price of the day, agreed when we scope your plan
- Held for as long as you remain a founding member — not twelve months, not an introductory rate
- You can move up later, but the founding rate attaches to the package you take now
- One honest exception: email volume cost tracks our provider's pricing. Everything else is held.
The time to take action is NOW — every day you delay costs you leads.
The questions we get most.
We have more than five agents. What then?
That is exactly what the scoping call is for. We size it against how your lists actually sit today and build a plan around it, rather than squeezing you into a tier that was not written for your business.
Can the office see what an individual agent is sending?
Contacts are held at business level. You can assign lists by suburb, area or campaign, or let agents build their own — and either way it sits inside the business, where you can see it and where one cleanse covers all of it.
Do we have to use your branding?
No. Logo, colours, fonts and the wording itself are all yours to change. If your group has a brand guide, that wins.
Is WhatsApp or SMS included?
Not in the founding packages, on purpose — get the core running first, then add the channels. Both are possible as add-ons. WhatsApp runs on Meta's official API, which means a dedicated agency number rather than your own, approved templates rather than free typing, and a per-message cost. We would rather say that plainly now than have you arrive expecting something you cannot have.
Can an individual agent register with the NCC?
Not at present. The form requires a CIPC registration number and director details, so it has to be the agency. There is talk of it changing; there is no date.
Does RentHQ make us compliant?
No. It puts consent capture, one database and the monthly cleanse in one place so the work is doable. The registration and the cleanse remain your responsibility.
What happens after the first ten?
New clients join at the standard price of the day. Founding members keep their rate for as long as they stay.
See the whole thing before you decide anything.
We ran a live walkthrough on 11 September — the full system, demonstrated end to end, chaptered so you can jump straight to the part you care about.
Watch the full walkthroughDon't guess what fits. Let's scope it.
Book a scoping call. We look at your actual setup — how many agents you have and how your lists sit today, whether you are one company or several — then build a plan around it and get the ball rolling.
The time to take action is NOW — every day you delay costs you leads.
Smart CRM. Inbound results.
RentHQ is a joint venture between RentalSphere and FloServ Technologies.
Set it up once. Share it over and over.
Facebook, Instagram, LinkedIn, TikTok, YouTube, Pinterest, Threads and Google Business Profile — connected once, inside RentHQ. Write once and post everywhere: text, image or video, hashtags, a first comment, and a built-in link shortener for the landing page you just built.
See what you can do with it
Schedule it, repeat it every Monday, or send it to your principal for approval before it goes out. No second subscription to a scheduling tool.
“You can go into places you can't normally go — because you are sharing something helpful.”
Most community and area groups ban advertising outright. A genuinely useful landlord guide is not an advert, which is how it gets in where a listing never would.